Starting a transport company in Belgium can be exciting, but it comes with its own set of legal, operational, and logistical challenges. Proper planning from the start will help your business run smoothly and avoid costly mistakes. Here’s a practical guide for new transport companies.

 

1. Obtain the Necessary Licenses

Before starting operations, make sure your company has the required licenses:

Community License (Gemeenschapsvergunning): Allows your company to operate internationally within the EU.

Professional Driver Certificates: Drivers must hold valid licenses and professional qualifications.

Special Permits: Required for oversized loads, dangerous goods, or specific transport types.

Tip: Always check with FPS Mobility or a certified external transport manager to ensure all licenses are up to date.

 

2. Plan Your Fleet Carefully

Consider the type and size of vehicles you need:

Start with a manageable fleet and scale up as your business grows.

Factor in maintenance costs, fuel efficiency, and insurance requirements.

Keep spare vehicles or contracts with leasing companies for emergencies.

Tip: A well-planned fleet reduces downtime and operational costs.

 

3. Manage Driver Schedules

Proper scheduling keeps your drivers compliant with rij- en rusttijd regulations and prevents fatigue-related risks:

Track daily, weekly, and fortnightly driving limits.

Plan breaks and rest periods carefully.

Keep tachograph records updated and accurate.

Tip: Consider software solutions to automate scheduling and compliance tracking.

 

4. Keep All Paperwork Organized

Legal compliance relies on proper documentation:

Vehicle registration and inspection certificates

Driver licenses and professional cards

Transport permits and delivery documentation

Insurance and company records

Tip: Digital filing systems can simplify audits and inspections.

 

5. Focus on Safety and Training

Safety protects drivers, cargo, and your company’s reputation:

Conduct regular training sessions for drivers.

Implement safety protocols for loading, unloading, and vehicle operation.

Monitor compliance and address unsafe practices immediately.

Tip: A strong safety culture reduces accidents and insurance claims.

 

6. Budget for Operational Costs

Running a transport company involves predictable and unexpected costs:

Fuel, maintenance, and tires

Insurance and licensing fees

Salaries and benefits for drivers

Administrative costs and technology tools

Tip: Keep a detailed budget and track expenses carefully — it helps in planning growth and avoiding cash flow issues.

 

7. Build a Strong Network

Networking helps your company grow:

Connect with other transport companies and drivers.

Join industry associations and online communities.

Attend trade shows and events to stay informed on regulations and trends.

Tip: Partnerships and good relationships can lead to contracts, advice, and shared resources.

 

Conclusion

Launching a transport company in Belgium requires careful planning, compliance, and operational strategy. By securing the right licenses, organizing your fleet and drivers, keeping paperwork in order, and focusing on safety and budgeting, your business can grow efficiently and sustainably.